Weymouth Angling Society Constitution.

 

  

Contents:

1: Name

2: Aims and Objectives

3: Membership

4: Subscriptions and Finance

5: Club Officials

6: Duties of Club Officials

7: Meetings

8: Voting

9: Constitutional Changes

10: Discipline

11: Trustees

12: Disillusionment:

13: Declaration:



1.      The Club's name:

1.1.  The Club's name shall be The Weymouth Angling Society. Referred to as the "Club".

2.      Aims and Objectives of the Club:

2.1.  To promote and encourage the sport of sea angling in Weymouth and the surrounding districts.

2.2.   To provide a safe and secure environment within the club Headquarters for the social interaction and refreshment of the membership and their visitors (Guests).

2.3.  To facilitate fair, closed and open, competitions for both members and sea anglers from affiliated/associated clubs.

2.4.  At the discretion of the committee, the holding of open competitions both local and national. The managing of sea angling competitions for other clubs, association, unions and corporate bodies.

2.5.  To assist in the education of junior members, schools, youth clubs, both disabled and able bodied in the rules and good practice of sea angling.

2.6.  To educate and promote all members, at all levels, in the care of wild life and the conservation of marine, shore environment.

3.      Membership:

3.1.   Membership of the Club will be open to all members of the fishing community in accordance with the Weymouth Angling Society’s constitution.

3.2.   Individuals who are not members of the Weymouth Angling Society may only participate in Club competitions and activities on open events, competitions and open days. This issue will be at the discretion of the committee and reviewed annually.

3.3.  Club members must act according to the Weymouth Angling Society's equal opportunities policy

 

3.4.  Temporary Membership For Festivals: On payment of a fee, a temporary membership will be granted for the period of the festival. The fee to be set by the committee.

 

3.5.  Temporary Membership:

 

3.5.1.     At the discretion of the committee, temporary membership, of no longer than three weeks, can be granted on payment of a fee. This fee to be determined by the committee. Such memberships cannot be granted to the same temporary member more than twice in any one year.

3.5.2.      At the discretion of the committee a summer seasonal membership (NON FISHING) may be granted, at a fee to be set by the committee, as a social membership for such fellow harbour users(Current and paid up mooring holders)etc.

 

4.      Club Subscriptions and Club Finance:

4.1.  A membership fee is required from all Club members payable on the 1st. December of each and every year. The Club's committee will be responsible for setting the annual fee and its’ collection. Non payment of the membership fee by the 31st. December of the same year will deem that membership has expired

 

4.2.  Membership Fee Exemptions: Honorary members ( An Honorary member being a person awarded a free membership to The Weymouth Angling Society for life in recognition of work/actions/deeds to the well being and benefit of the Society.). Life Vice Presidents.

 

4.2.1.     Juniors: Members under the age of 16 years of age, their sixteenth birthday falling before the 1st. December of the current membership year, shall pay a reduced fee that shall be set by the committee annually.

4.2.2.     Juveniles: Members under the age of 18 years of age and over 16 years of age, their eighteenth birthday falling before the 1st. December of the current membership year, shall pay fifty percent of the full membership.
 

4.3.  No person will be permitted to fish any closed competition unless the holder of a fully paid up membership.

 

4.4.  The committee will determine the amount required depending on the general administration costs and running costs for the year.

4.5.  Weymouth Angling Society members shall receive no direct or indirect payment, except for legitimate expenses incurred in connection with Club business.

5.      Expenditure:    

5.1.  Any expenditure on social activities shall be in accordance with the regulations approved by the committee

5.2.  An executive committee will conduct the Club's administration. This committee shall not operate autonomously. Planning activities, buying equipment and administering other club matters must satisfy all the membership.

 

5.3.  The committee will consist of the following officers who shall be full members of the Weymouth Angling Society:

 

5.3.1.     CHAIRPERSON

5.3.2.     VICE - CHAIRPERSON

5.3.3.     HON. SECRETARY

5.3.4.     HON. TREASURER

5.3.5.     ASSISTANT TREASURER

5.3.6.     ANGLING SECRETARY

5.3.7.     MEMBERSHIP SECRETARY

5.3.8.     JUNIOR MEMBERS SECRETARY

5.3.9.     FISH RECORDER

5.3.10. ASSISTANT FISH RECORDER

5.3.11.SOCIAL SECRETARY

5.3.12.PUBLICITY OFFICER

5.3.13.ASSISTANT PUBLICITY OFFICER

5.3.14.SAFETY & TRAINING OFFICER

5.3.15.EQUIPMENT OFFICER

5.3.16.CLUB MANAGER

5.3.17.Ability Group Representatives:  Members (e.g. Novice, disabled, juniors etc.) and associated sports members (e.g. sub aqua divers, rowers, arts and crafts) shall be represented by nominated officers or co-opted committee members.

6.      Club Officials:

6.1.1.     CHAIRPERSON                                            ........................................................

 

6.1.2.     VICE - CHAIRPERSON                                 .......................................................

 

6.1.3.     HON. SECRETARY                                       .......................................................

 

6.1.4.     HON. TREASURER                                      ........................................................

 

6.1.5.     ASSISTANT TREASURER                           ........................................................

 

6.1.6.     ANGLING SECRETARY                               ........................................................

 

6.1.7.     MEMBERSHIP SECRETARY                       .......................................................

 

6.1.8.     JUNIOR MEMBERS SECRETARY              .......................................................

6.1.9.     FISH RECORDER                                        .......................................................

 

6.1.10.ASSISTANT FISH RECORDER                .......................................................

 

6.1.11.SOCIAL SECRETARY                               .......................................................

 

6.1.12.PUBLICITY OFFICER                                .......................................................

 

6.1.13.ASSISTANT PUBLICITY OFFICER           .......................................................

 

6.1.14.SAFETY & TRAINING OFFICER               .......................................................

 

6.1.15.EQUIPMENT OFFICER                             ……………………………………….

 

6.1.16.CLUB MANAGER.                                     ………………………………….........
   

6.1.17........................................................                COMMITTEE MEMBER.

 

6.1.18........................................................                COMMITTEE MEMBER.

                                                                                                               

6.1.19........................................................                COMMITTEE MEMBER.     

 

6.1.20........................................................                COMMITTEE MEMBER.

 

6.1.21........................................................                COMMITTEE MEMBER.

 

6.1.22........................................................                COMMITTEE MEMBER.

 

 

6.2.  The executive committee will serve from one AGM until the next AGM.

6.3.  Committee elections will be conducted at the AGM., which will be held annually (See Voting – Section 10)

 

6.4.  Current serving members will resign at the A.G.M., but (if they so wish) will be eligible for re-election without the need to be proposed and seconded.

 

6.5.  All persons wishing to stand for the committee will need to be proposed and seconded by current full and paid up members of Weymouth Angling Society.

 

 

7.      Duties of Club Officials:

7.1.  The Club Chairperson is responsible for:

7.1.1.     Ensuring that all Club Good Practice Guidelines are followed.

7.1.2.     Providing adequate provision for all members in the Clubs program of events.

7.1.3.     Providing a high standard of instruction and leadership for the members.

7.1.4.     Publicising the Clubs Complaints procedure to members.

7.1.5.     Ensuring that the Club's committee includes the officers named in 6.2

7.1.6.     Appointing suitable Activity and Trip leaders in conjunction with the Club Safety and Training Officer, and the Clubs and Societies Safety Officer. (See the Club Good Practice Guidelines for details)

7.1.7.     Other duties as agreed with the Club Committee

7.2.  The Club Secretary is responsible for:

7.2.1.     Overseeing the administering the membership of the Club.

7.2.2.     Providing a full and detailed list of club members.

7.2.3.     Providing secretarial support to the Club committee and issuing the minutes of meeting to club members.

7.2.4.     Ensuring affiliation to the relevant national governing body.

7.2.5.     Administering the Club's insurance policies.

7.2.6.     Compiling introductory material for new members in conjunction with the club committee.

7.2.7.     Other duties as agreed with the Club Committee.

 

7.3.  The Club Treasurer is responsible for:

7.3.1.     Administering the Clubs finances in accordance with Weymouth Angling Society procedures.

7.3.2.     Producing a financial plan for the year.

7.3.3.     Producing the Clubs annual budget proposal.

7.3.4.     Other duties as agreed with the Club Committee.

7.4.  The Club Equipment Officer is responsible for:

7.4.1.     Producing an annual inventory of Club Equipment and filing a copy of this document with the committee.

7.4.2.     The Equipment Officer is also responsible for updating the inventory when necessary. Storing and maintaining all equipment in accordance with the Club Guidelines

7.4.3.     Keeping accurate records of all safety checks undertaken, in the Equipment Log Book.

7.4.4.     Recording information concerning equipment failure or damage in the above mentioned log.

7.4.5.     Recording the whereabouts of all equipment in the Equipment Log Book.

7.4.6.     Ensuring that all equipment issued for an activity, is suitable for that purpose.

7.4.7.     Ensuring that equipment is not loaned to members who are unskilled in its usage, unless they are supervised.

7.4.8.     Advising the borrower on the correct care of the loaned equipment. (This includes advising on security.)

7.4.9.     Preventing the usage by anyone of unsafe equipment, and organising the repair or disposal, when necessary, of this equipment.

7.4.10.Advising the committee on the purchase of Club equipment; and informing them of when this will be necessary.

7.4.11.Advising members on personal purchases, (when able).

7.5.  The Safety & Training Officer is responsible for:

7.5.1.     The welfare of the Club's novice members.

7.5.2.     Facilitating the integration of the novice within the Club, and their access to relevant information and advice.

7.5.3.     Ensuring that participating novices understand all aspects of a Club activity; paying particular attention to skill levels required, risks involved, and equipment requirements.

7.5.4.     Advising the novice on their suitability for certain trips.

7.5.5.     Promoting safe practice within the Club at all times.

7.5.6.     Promoting the benefits of further training for all Club members, and providing the Club with the relevant information.

7.5.7.     Liaison with the Sports Federation Officer over all matters concerning safety.

7.6.  Club Manager is responsible for:

 

7.6.1.     That the clubhouse premises, and all it’s facilities, are run in an orderly manner and in compliance with the licensing laws

7.6.2.     The purchasing for the club of all stock required for resale on the club premises.

7.6.3.     The ensuring that all staff are trained in, and kept up to date with, the policies of the Committee, the law and conditions for the sale of goods, wet and dry, and the hours of opening.

7.6.4.     That no credit be given to any person/persons and that ALL SALES ARE CASH TRANSACTIONS.

7.7.  Membership Secretary:

7.7.1.     Shall keep an up to date record of all membership fees paid.

 

7.7.2.     Shall keep an up to date record of all members including junior, juvenile and adult members. All records to include Forename, Surname and full current address. Where ever possible a telephone number and where applicable an e-mail address.

7.8.  Cup Custodian:

7.8.1.     Shall keep an up to date record of all Cup, Trophies and Shields belonging to Weymouth Angling Society.

7.8.2.     Shall keep an up to date record of all holders/winners of all Cup, Trophies and Shields belonging to Weymouth Angling Society.

7.8.3.     Shall ensure that all Cup, Trophies and Shields belonging to Weymouth Angling Society are returned to Weymouth Angling Society in time for presentation at the Annual Presentation Night.

7.8.4.     Shall make sure that all Cup, Trophies and Shields belonging to Weymouth Angling Society, and to be presented at the annual Presentation Night, are in clean and good order.

7.8.5.     Shall oversee the acquisition of replicas, certificates and associate gifts for the Presentation Nights

7.8.6.     Meetings:

7.9.  An ANNUAL GENERAL MEETING is required and will be held annually, November being the norm for such a meeting. No more than fifteen months shall elapse between an A.G.M. At least four weeks notice of the AGM shall be required in writing from the Hon. Secretary.

7.10.                   Only current full and paid up members shall be invited to attend such an A.G.M..

 

7.11.                   Members shall be entitled to a copy of the current Financial Statement commissioned by the Committee. Such statements, and a copy of the minutes of the previous A.G.M., shall be available at the Weymouth Angling Society HQ. Commercial Road, Weymouth, Dorset, DT4 8NF. Immediately after the A.G.M. has been called and upon receipt of a signature.